International students planning to study in Japan will now face a stricter and more documentation-heavy visa process, according to updated guidance highlighted by the Economic Times and official Japanese education authorities.

The report, citing the “Study in Japan” portal operated by the Japan Student Services Organization, said applicants must complete several mandatory stages before being allowed entry into the country for long-term studies.

The revised process includes securing admission into a recognised institution, obtaining a Certificate of Eligibility, applying for a student visa, and completing residence registration after arrival.

Certificate of Eligibility now central to process

A major requirement is the Certificate of Eligibility, commonly known as the COE.

Under Japan’s immigration rules, the document must be processed through a regional immigration services bureau in Japan, usually by the admitting university or language school acting on behalf of the student.

The COE serves as proof that the applicant satisfies Japan’s immigration conditions for study purposes. Without it, securing a student visa may become difficult.

Students have also been advised to work closely with their institutions to meet documentation requirements and avoid delays.

Proof of funds mandatory

Japan now requires students to show evidence that they can financially support themselves throughout their stay.

Applicants may need to provide bank statements, income records, or sponsorship documents covering tuition, accommodation, and living costs.

The measure is intended to ensure foreign students can sustain themselves without financial hardship during their studies.

Visa application requirements

Once the COE is issued, students can apply for a visa through a Japanese embassy or consulate in their country of residence.

Standard requirements include:

Valid passport

Completed visa application form

Passport photographs

Copy of the Certificate of Eligibility

Additional supporting documents if requested

Travellers are also expected to carry the documents during immigration checks upon arrival in Japan.

Residence registration after arrival

Students staying longer than three months will receive a residence card, known as a zairyu card, at major airports including Narita International Airport, Haneda Airport, Kansai International Airport and Fukuoka Airport.

Students must register their address at a local municipal office within 14 days of arrival and are required to carry the residence card at all times.

“My Number” identification system

Foreign residents will also be assigned a 12-digit identification code under Japan’s “My Number” system after completing residence registration.

The number is used for taxation, employment, banking, and other administrative services. Students may additionally apply for a My Number card as an official means of identification.

Short-term rules for entrance exams

Prospective students travelling only to sit entrance examinations must apply for a Temporary Visitor visa using an official examination voucher from the institution involved.

Depending on nationality, permitted stays may range from 15 to 90 days. In some cases, successful applicants may still need to return home to obtain a formal student visa before resuming studies in Japan.

The updated framework reflects Japan’s tighter approach to regulating international student entry, with stronger emphasis on financial verification, documentation, and post-arrival compliance.